Using an alias in Outlook 2016 for Windows

Using an alias in Outlook 2016 for Windows

If you have set up an alias, you can also use it on your Windows computer with Outlook 2016.

We do not offer support for mail clients (since there are simply too many and we do not develop this software ourselves), but we are happy to provide guides for specific use cases. First, set up your mailbox main address in Outlook 2016. The mailbox address must be integrated in Outlook in order to use the alias function.

Setting up your mailbox mail address in Outlook 2016 for Windows

1. Open Outlook 2016.
2. In the menu, click File and then Add Account.
3. Enter your mailbox main address (e.g. name@mailbox.org) and click Advanced Options.
4. Select Let me set up my account manually and click Connect.
5. Choose IMAP as the account type.
6. Confirm your entries. Outlook will now test the connection.
7. If the test is successful, click Finish.

Incoming mail server (IMAP)

• Server: imap.mailbox.org
• Port: 993
• Encryption: SSL/TLS
• Username: Your full mail address (e.g. name@mailbox.org)
• Password: Your mailbox password

Outgoing mail server (SMTP)

• Server: smtp.mailbox.org
• Port: 587
• Encryption: STARTTLS
• Username: Your full mail address
• Password: Your mailbox password

Your mailbox address is now set up in Outlook 2016 and can be used to send and receive mail.

How to temporarily send with an alias in Outlook 2016 for Windows

When composing a mail, you can choose whether to use your main address or your alias in the From ▾ field.

1. Open a new mail in Outlook.
2. Go to the Options tab.
3. Enable the From field. It will now appear below the recipient field.
4. Click the From ▾ field and select Other E-mail Address....
5. A new window will open. Enter your alias address there.
6. You can now send mail from your alias address.
7. Next time you click on the From ▾ field, your alias address will already be available for selection.