Shared task management in Family accounts

Sharing in mailbox

Every share, that is everything that can be shared, is organised as a folder in mailbox. Sharing address books, calendars, tasks, and file folders therefore always follows the same pattern.

Shared task lists in the Family account

The functions described in this article are available in all plans except the Light plan. If a Family account has at least two members, you can collaborate on and view calendars, contacts in the address book, tasks and files within this group.

Creating a task list in the Family account

To share a tasks list within the Family account, a member of the Family account must first create a new task list.

To create a task list in the Family account:

1. Open the Tasks section in mailbox Office.
2. Click the + icon next to My lists and then click Add new task list.

   
   Add new task list

3. Enter a suitable name for the task list.
4. Click Add.

Sharing a task list

To share a task list with other members of the Family account:

1. Open the context menu for the task list by clicking the ... icon and select the Share / Permissions option.

   
   Context menu for a task list

2. Decide which people should have access to the task list and what permissions they should be granted:

   
   Invite people to the task list and grant permissions

   The following roles and permissions are available:

   • Administrator: Read, write and delete permissions, list sharing
   • Author: Read, write and delete permissions
   • Editor: Read and write permissions
   • Viewer: Read-only permissions

3. Under Details, you can further restrict or extend the default permissions.

4. Optionally, compose an invitation message.

5. Click Save.

The shared task list is marked with a corresponding share icon in the owner view.

Using shared task lists

For members of the Family account, the shared task list appears in mailbox Office under Tasks > Shared lists.

View of the shared tasks list for members of the Family account

Depending on their permissions, members can view, edit, delete or add new tasks in the task list.

Adding guests

The owner or administrator can also share a task list with other users who are not members of the Family account. They appear as Guest in the task list permissions dialogue.

Invited guests can only open the shared task list via the personal invitation link they received by email. The task list is not automatically included in their own list overview.

Warning

Guests have read-only access to the shared task list.