Shared E-Mails

Shared mail folders in the Family Account

To read and reply to mails together within a Family Account, you do not need to forward mails to all members. Instead, you can simply create a new mail folder and share it by adding other users. In Figure 1, the user has created the folder Family Mail in their inbox in mailbox Office, under the Mail tab.

Sharing in mailbox

Every share in mailbox — that is, everything that can be shared — is organized as a folder. The process of sharing address books, calendars, tasks, and file folders therefore always follows the same pattern.

Figure 1: All shares in mailbox are organized as folders – this principle applies equally to address books, calendars, tasks, and files.

Create a new folder by clicking Add new folder. Then, in the same menu, select Permissions to grant individual users access in the following window.

From now on, all authorized users will also see this folder in their folder list under Shared folders (Figure 2).

Figure 2: New folders can be created with just a few clicks and shared with others via the Permissions menu.

Moving mails (automatically) to the family folder

You can move mails (for example, from your inbox) into this folder by right-clicking a mail (or clicking the icon with the three horizontal lines), selecting Move, and then choosing the shared folder (Figure 3) — or by simply dragging and dropping the mail to its destination.

Figure 3: Move mails to the shared folder via the context menu “Move” (icon with three horizontal lines) or by drag and drop.

If you want certain mails (for example, from specific senders) to be moved automatically to the shared folder, you can create a rule under Settings | Mail | Filter rules to automate this process (Figure 4).

Figure 4: Under Settings | Mail | Filter rules, you can create rules to automatically move mails to shared family folders.